Keeping records straight when every unit has a different address

On scattered sites the paperwork fails before the units do: photos filed under the wrong address, a work order closed against the wrong house, correction proof that cannot be matched to its deficiency. What system keeps every record tied to its address — folders, naming rules, or an app? Show us your structure.

On scattered sites the address is the filing system, and the habit that saves everybody is boring discipline at the moment of capture: the address in the photo set's name, the address on the work order, the address in the file name — every time, no exceptions for 'I'll remember which house this was.' Nobody remembers. Software helps, but the naming rule is what actually carries the load. What keeps your photos and work orders tied to the right address — folder rules, a naming habit, or software?